Proof reading an essay is simple, not time consuming, but vital to good grades.

Proof reading your work

Proof reading essays is vital if you want better grades. Work with lots of errors in spelling and grammar, or sentences that do not make sense, suggest to markers a student who does not care about the quality of their work. You can find and correct all of these things with a little time spent proof reading your essay.

Listening to your work: an easy way to proof read

The first step in proof reading your essay is to check it for sense and flow. While one can try to do this by looking at the text, it is much better done by listening. Listening to a computer interpret what you have written is especially revealing. (The computer has little or no understanding but follows rules of grammar and intonation that have been programmed in, it is thus good at showing up clumsy sentences.)

As well as clumsy sentences, listening to your work can help us spot where we have failed to make the ideas flow. By listening you may spot jumps in logic that you missed while focussing on looking at the words.

Many commercial word processors, like Microsoft Word, have the capacity to read text aloud (MS Word on PC instructions). The open source word processors use an add-in to do this. Read Text can be downloaded and installed from this link. The add-in adds a small icon to your menu bars, I needed to move this so that it did not occupy a whole line to itself, or the description linked above tells how to use it.

It helps to follow along with your eyes as the computer reads, what you should spot (and probably correct) are places where the computer has not made sense of what you wrote (reword it, add or revise punctuation, etc. till it works) or places where you spot jumps or repetitions (again edit to correct the problem).

Spell and grammar checkers

Most students know about spelling checkers, some foolishly don’t use them to check their spelling, or ignore their warnings. Ignore the warnings at your peril! Poor spelling may not be important to you, but it will signal loudly to your markers that you are careless.

Grammar checkers can also be really useful. Even the basic grammar checker in Libre Office often shows me silly mistakes that students could have avoided in essays I am marking. A better grammar checker, like the one in commercial word processors, or the free Grammarly, will do an even better job.1 Correcting your errors will also improve your writing, meaning you have less errors to correct next time.

The last step in proofing your essay

For the final step, you will need a friend or family member who can write good English. (Perhaps you can offer some service in return, or cook some treat as a thank-you : ) The ideal person will be  able (and if you encourage them enough) willing to be a tough audience. You want them to say things like: “What did you mean to say here?” or “I’m sorry I don’t understand this!” or “This does not seem to follow from that…” Much better such comments come from a friend than the marker!

  1. There is a subscription “pro” version of Grammarly which catches far more mistakes and corrects more complex errors. It is too expensive for me to try, but then I have spent decades learning to correct my own grammar. []